Regional Office Coordinator – Arlington, VA

Job Title: Regional Office Coordinator
Location: Arlington, BA
Skills: Admin, Office
Type: Contract + Direct Hire, Possible Direct Hire Immediately
Pay Rate: TBD based on experience
Duration: Long Term
Start Date: ASAP
Regional Office Coordinator

TITAN is searching for a Regional Office Coordinator in the Arlington, VA market.

This person will provide support to the project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information

This is a contract-to-hire opportunity with our Client Partner’s Federal business line. US or Naturalized US Citizenship required.

Representative duties include:
•Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system.
•Creates expense reports for project team members. Is the coordinator of project communications.
•Frequently interacts with upper management on related project issues, as well as external clients.
•May maintain personal calendar for the project manager.
•Performs scanning and electronic filing.
•Assembles documents (reproduction and collation).
•Performs word processing and data entry.
•Orders office supplies.
•Maintains regional and management calendars (office conference room key contact).
•Arranges project-related meetings, travel and/or events.
•Generates or distributes ad hoc reports using various business systems and databases to the internal project team.
•Generates simple documents, such as letters and memos.
•Generates more complex documents, such as spreadsheets and presentations.
•May coordinate the collection of timesheets.
•Handles incoming and outgoing mail.
•Conducts new employee orientation/onboarding.
•Acts as a liaison for IT and ESH activities.
•Takes care of day-to-day office equipment maintenance; coordinates repair.
•May route and track invoices.
•May verify accuracy of invoices prior to approval.
•Performs other general clerical duties as needed.
•Individual contributor with no subordinates

Basic word processing and spreadsheet skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

•5+ years relevant experience preferred
•High School Diploma or equivalent preferred
•Intermediate MS Word skills
•Intermediate MS Office Excel and PowerPoint skills
•Intermediate MS Outlook skills
•SPECS Intact is highly preferred
•Spelling and grammar skills
•Concentration and cognitive skills
•Interpersonal skills
•Attention to detail and reading comprehension
•Communication skills, including verbal and written skills
•Ethics and values
•Integrity and trust
•Ability to make decisions
•Ability to prioritize
•Problem-solving ability
•Expense Reporting Systems (Creating)
•Expense Reporting Policies and Procedures (Reviewing and approving)
•Time Reporting Systems
•Time Reporting Policies and Procedures
•PeopleSoft and Blueprint Basic Users
•Travel Systems
•Telephony and Web conferencing
•Electronic Repository Systems
•Financial Information Systems/Business Reporting Systems


To apply, please email resume, including position title in the subject line, to or share this position with your friends and colleagues with the links below.

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