Administrative Support Assistant – Houston, TX

Job Summary

Candidate must have intermediate to high-level administrative skills, proficiency in Microsoft Office Suite, and strong interpersonal skills.

To perform typical administrative assistant duties and tasks of a varied nature according to established processes, applying occasional independent judgment. Typically supports a smaller workgroup, such as a section, unit, or functional area, under general supervision. Requires basic knowledge of the workgroup’s policies and procedures. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Skills:

Completes simple paper filing activities

Receives and distributes mail

Faxes documents

Copies documents

Prepares files for archiving

Distributes documents

Performs scanning and electronic filing

Answers phones

Greets and directs visitors

Assembles documents (reproduction and collation)

Performs basic word processing and data entry

Maintains simple spreadsheets

Orders office supplies

Maintains manager’s or work group’s calendar

Generates or distributes ad hoc reports using various business systems and databases

Generates simple documents, such as letters, memos, spreadsheets and presentations

May coordinate completion of timesheets

Performs other general clerical duties as needed

Creates expense reports

Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents

Individual contributor with no subordinates

Preferred Skills:

• Basic MS Word skills
• Basic MS Office Excel and PowerPoint skills
• Basic MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Travel Systems
• Telephony and Web conferencing
• Electronic Repository Systems 

Education:

Minimum 5+ years relevant experience preferred

High School Diploma or equivalent preferred